Personal data processing policy

1. GENERAL PROVISIONS

Personal data processing policy (hereinafter referred to as the Policy) was developed in accordance with the Law of the Republic of Uzbekistan of July 2, 2019 № LPU-547 "On Personal Data" (hereinafter referred to as the Law).

This Policy determines the procedure for processing personal data and measures to ensure the security of personal data of LLC "in Science" ( Certificate 874806, TIN 307595007 , mailing address: Republic of Uzbekistan 100000, Tashkent, Parkent street, 51, floor 2 ) in order to protect human rights and freedom of citizen in their personal data processing, including protection of the rights to privacy, personal and family privacy.

The Policy uses the following basic concepts:

automated personal data processing is personal data processing using computer technology;

personal data blocking is temporary suspension of personal data processing (unless the processing is necessary to clarify personal data);

information system of personal data is a set of personal data contained in databases, and providing their processing of information technologies and technical means;

personal data depersonalization is actions as a result of which it is impossible to determine belonging of personal data to a specific subject of personal data without using additional information;

personal data processing is any action (operation) or set of actions (operations) performed using automation tools or without using such tools with personal data, including collection, recording, systematization, accumulation, storage, clarification (update, change), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, destruction of personal data;

operator is an entity, who organizes and (or) carries out personal data processing independently or jointly with other people, as well as determines the purposes of personal data processing, composition of personal data to be processed, actions (operations) performed with personal data;

personal data is any information relating directly or indirectly to a specific or identifiable individual (subject of personal data);

personal data provision is actions aimed at disclosing personal data to a certain person or certain group of people;

personal data dissemination is actions aimed at disclosing personal data to an indefinite group of people (personal data transfer) or at acquainting with personal data of unlimited number of people, including disclosing personal data in media, posting in information and telecommunication networks or providing access to personal data in any other way;

cross-border transfer of personal data is transfer of personal data to the territory of foreign state to the authority of foreign state, foreign individual or entity.

personal data destruction is actions, as a result of which it is impossible to restore content of personal data in information system of personal data and material carriers of personal data are destroyed.

2. PRINCIPLES, PURPOSES, CONTENT AND CONDITIONS OF PERSONAL DATA PROCESSING

2.1. Principles of processing personal data

Personal data processing of the Operator is carried out on the basis of the following principles:

- legality and fair basis;

- restrictions on personal data processing to achieve specific, predetermined and legitimate goals;

- preventing personal data processing of incompatible with the purposes of collecting personal data;

- preventing the unification of databases containing personal data, processing of which is carried out for purposes which are incompatible with each other;

- processing just those personal data that meet the purposes of their processing;

- compliance of the content and volume of processed personal data with the stated processing purposes;

- preventing personal data processing that is redundant in relation to stated purposes of their processing;

- ensuring the accuracy, sufficiency and relevance of personal data in relation to the purposes of processing personal data;

- destruction or anonymization of personal data to achieve the goals of their processing or in case of losing the necessity to achieve these goals, if it is impossible to eliminate violations of personal data by Operator, unless otherwise provided by Law.
2.2. Collection and further processing of personal data is carried out in the following purposes:

- to use the User's personal data in order to send him the Operator's proposals, information and advertising messages about the Operator's services, organizing mailing lists, sending messages via telephone and e-mail to the User's address;

- in order to provide the User with information related to fulfillment of contract terms between the User and LLC "in Science" by sending messages on mobile phone and e-mail to the User's address, as well as making phone calls to the User.

- to carry out storage and processing in various databases and information systems, including them in analytical and statistical reports;

-to use in publishing the Work (scientific article) on: www.inlibrary.uz platform;

- for other purposes to fulfill terms of Offer posted on: www.inlibrary.uz platform.
2.3. Conditions of personal data processing

The Operator processes personal data if at least one of the following conditions is met:

- personal data processing is carried out with the consent of the subject of personal data to processing his personal data;

- personal data processing is necessary to achieve objectives stipulated by international treaties of the Republic of Uzbekistan or Law, to exercise and perform functions, powers and duties entrusted by legislation of the Republic of Uzbekistan on the Operator;

- personal data processing is necessary for administration of justice, execution of judicial act, act of another body or official, that are subject to executing in accordance with the legislation of the Republic of Uzbekistan on enforcement proceedings;

- personal data processing is necessary for the execution of the contract, to which the subject of personal data is either a party or beneficiary or guarantor, as well as for concluding a contract on the initiative of the subject of personal data or agreement under which the subject of personal data will be a beneficiary or guarantor;

- personal data processing is necessary to exercise the rights and legitimate interests of the Operator or third parties or to achieve socially significant goals, provided that it does not violate the rights and freedoms of subject of personal data;

- personal data processing is carried out, access of unlimited number of people to which is provided by subject of personal data or at his request (hereinafter - publicly available personal data);

- personal data processing is carried out, that should be published or mandatory disclosure in accordance with the Law.
2.4. Personal data confidentiality

The Operator and other people who have access to personal data are obliged not to disclose or distribute to third parties personal data without the consent of the subject of personal data, unless otherwise provided by Law, consent to personal data processing, or terms of the Contract (Offer), concluded between LLC "In Science" and the subject of personal data.
2.5. Publicly available sources of personal data

The Operator may create publicly available sources of personal data of subjects, including directories in order to provide information. In particular, the Operator may use personal data of subject in publishing the Work (scientific article) on: www.inlibrary.uz platform.

With the written consent of the subject publicly available sources of personal data may include: surname, name, patronymic; information about scientific rank and scientific degree; information about the work place and work status, as well as other information provided by the subject of personal data (in case of fulfillment of contractual relations between the Operator and the subject.

Information about the subject should be excluded at any time from publicly available sources of personal data at the request of the subject or by decision of court or other authorized state bodies.
2.6. Special categories of personal data

The processing of special categories of personal data related to race, nationality, political views, religious or philosophical beliefs, health status, intimate life by the Operator is allowed in cases of:

- the subject of personal data has consented in writing form to his personal data processing;

- personal data is made publicly available by the subject of personal data;

- personal data processing is carried out in accordance with the legislation on state social assistance, labor legislation, legislation of the Republic of Uzbekistan on pensions for state pensions provision, labor pensions;

- personal data processing is necessary to protect the life, health or other vital interests of the subject of personal data or life, health or other vital interests of others and it is impossible to obtain the consent of subject of personal data;

- personal data processing is carried out for medical and preventive purposes, in order to establish medical diagnosis, to provide medical and social services in case if personal data processing is carried out by a person who is professionally engaged in medical activities and is obliged to maintain medical secrecy in accordance with the legislation of the Republic of Uzbekistan;

- personal data processing is necessary to establish or exercise the rights of the subject of personal data or third parties, as well as in connection with administration of justice;

- personal data processing is carried out in accordance with the legislation on compulsory types of insurance, with insurance legislation.

Processing of special categories of personal data should be immediately stopped if the causes were eliminated to which their processing was carried out, unless otherwise provided by the Law.

Personal data processing on convictions can be exclusively carried out by the Operator in cases order determined in accordance with the legislation.
2.7. Biometric personal data

Information that characterizes physiological and biological characteristics of a person, on the basis of which it is possible to establish his identity - biometric personal data - can be processed by the Operator only with the consent of the subject in writing form, including in the form of electronic document.
2.8. Ordering personal data processing of another person

The Operator is entitled to entrust personal data processing to another person with the consent of personal data subject, unless otherwise provided by Law, based on concluded contract with that person. A person who processes personal data on behalf of the Operator is obliged to comply with the principles and rules for processing personal data provided for by the Law.
2.9. Cross-border transfer of personal data

The Operator is obliged to make sure that foreign state, on the territory of which it is supposed to transfer personal data, provides adequate protection of the rights of subjects of personal data, before starting such transfer.

Cross-border transfer of personal data on the territory of foreign states that do not provide adequate protection of the rights of subjects of personal data can be carried out in the following cases:

- the presence of written consent of the subject of personal data, including in the form of electronic document for cross-border transfer of his personal data;

- execution of a contract to which the subject of personal data is a party.

- in other cases, established by the Law.

3. RIGHTS OF THE SUBJECT OF PERSONAL DATA

3.1. Consent of the subject of personal data to his personal data processing.

The subject of personal data makes decision to provide his personal data and agrees to their processing freely, on his own free will and his interest. Consent to personal data processing can be given to the subject of personal data or his agent in any possible form to confirm the fact of its receipt unless otherwise provided by Law.

The obligation to provide proof of obtaining the consent of the subject of personal data to his personal data processing or proof of existence of grounds specified in the Law is entrusted by the Operator.
3.2. Rights of the subject of personal data

The subject of personal data has the right to receive information from the Operator regarding his personal data processing, if such right is not limited in accordance with the law. The subject of personal data has the right to demand from the Operator to clarify his personal data, block or destroy them if personal data is incomplete, outdated, inaccurate, obtained illegally or not necessary for stated purpose of processing, as well as take measures provided for by law to protect their rights.

Personal data processing is allowed only with prior consent of the subject of personal data in order to promote goods, works, services in the market by making direct contacts with a potential consumer using communication means. A specified processing of personal data is recognized fulfilled without prior consent of the subject of personal data, unless the Operator proves that such consent has been obtained.

The Operator is obliged to stop immediately personal data processing of the subject in above mentioned purposes at the request of the subject of personal data.

It is forbidden to make decisions on the basis of solely automated processing of personal data that give rise to legal consequences in relation to the subject of personal data or otherwise affect his rights and legitimate interests, except as otherwise provided by law, or if there is a written consent of the subject of personal data.

If the subject of personal data believes that the Operator is processing his personal data in violation of the requirements of the Law or otherwise violates his rights and freedom, the subject of personal data has the right to appeal against the actions or inaction of the Operator to Authorized body for the protection of the rights of subjects of personal data or in court, if the dispute will not be settled within 30 days in complaint procedure.

4. ENSURING PERSONAL DATA SECURITY

Personal data security processed by the Operator is ensured by implementation of legal, organizational and technical measures necessary to meet the requirements of legislation in the sphere of personal data protection.

The Operator applies the following organizational and technical measures to prevent unauthorized access to personal data:

- appointment of officials who are responsible for organizing processing and protection of personal data;

- limiting a number of people who have access to personal data;

- organization of accounting, storage and circulation of information carriers;

- checking readiness and effectiveness of using information security tools;

- using anti-virus tools and means of restoring personal data protection system;

5. FINAL PROVISIONS

Other rights and obligations of the Operator as an operator of personal data are determined by the legislation of the Republic of Uzbekistan in the sphere of personal data.